Meeting Tool

The Meeting tool allows you to embed a Jitsi meeting directly in the live stage. This is done using Jitsi Videobridge, and allows audio-visual conferencing with no or extremely miniscule latency. Thank you Jitsi!

As well as the Meeting feature, which invites everyone present on the stage (audience as well as players) to share their mic and webcam, you can now also use the “individual Jitsi” streaming feature to show only your own stream. The Meeting feature is very useful for presentations and training sessions, while the individual Jitsi provides an easy and almost lag-free alternative to RTMP streams.

This chapter explains first the Meeting feature, and then the individual feature.

Create a Meeting

Click on the Meeting icon in the left-hand menu, and a tool overlay appears at the top of the screen showing a plus sign and “New Room.” You will also be asked to share or allow your computer’s webcam and microphone.

Click on “New Room” and a pop-up window opens asking you to name the room.

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Give the room a name. This can be anything, but it’s best not to use something like “test” or “meeting” as this could result in strangers entering the room through a regular Jitsi link, without also being in UpStage.

Click “Create Room” and you will see its icon in the overlay. Drag the icon onto the stage. You will be asked again to share your webcam and mic.

As with other UpStage media, the Meeting is not visible to others until you turn on the lightbulb icon at the top right of the object. You can move the Meeting, resize or rotate it and adjust the transparency before you click the lightbulb icon to reveal it to everyone. At this point everyone – players and audience – on the stage will be invited to join the meeting by sharing their mic and webcam.

meeting tool

Jitsi Tools

When you roll your cursor over any part of the meeting window, the Jitsi tools will appear along the bottom as well as information in the centre top. These tools are visible only to the individual who has moved their cursor over the window, not to everyone on the stage – but anyone can do this, whether they are a logged in player or audience.

Meeting - Jitsi tools

The Jitsi tools allow each individual (players and audience) to mute or unmute their microphone, show or mute their webcam, alter the view (grid or speaker), share their screen, write in the Jitsi chat, raise their hand and other Jitsi functionality.

There is also the red hang-up button, to leave the meeting. If someone does this, they will still be in UpStage, but the Jitsi window will change to show something from – it could be information about how to embed a meeting, or an ad or something else from Jitsi’s website. They will need to reload the stage in order to re-enter the meeting.

For these reasons, Meetings should be used with care, and participants need to know how to use (or not use!) the Jitsi tools. If you are planning to use a Meeting in a performance, you may want to think about ways to hide these tools, for example putting a prop in front of the meeting so that the tools are covered. (If you need to access the Jitsi tools when the window is behind a prop, you can do this with the Depth tool).

If you only need to use a Meeting for audio, you can hide it behind the chat window, or make it small and/or transparent. This prevent or make it more difficult for others to find the Jitsi tools.

Meeting with frame

Individual Jitsi Stream

The “individual Jitsi” stream provides a quick and easy alternative to sending an RTMP stream. However, using an additional application (such as OBS or Larix) to send an RTMP stream allows a great deal more control over the quality, dimensions, special effects and other parameters. You should consider what you want to achieve artistically with your stream in order to decide which form to use.

Place an individual Jitsi stream on the stage

Click on the Meeting tool icon in the left-hand toolbar and the overlay opens. You will be asked to share or allow your computer’s webcam and microphone. Once you have done this, you will see a thumbnail of your webcam in the overlay.

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Drag the thumbnail onto the stage. You may see a buffering icon before your stream appears. As with other media, your stream is only visible to you until you activate the lightbulb icon. Use the stream frame and the right-click menu to position your stream as you want, then click on the lightbulb icon to reveal it to everyone else.

If you need to mute your individual Jitsi stream, you may be able to do this by right-clicking on the stream’s thumbnail in the overlay. However, it will vary depending on the browser you are using and some may be easier to mute than others.

An important difference between individual Jitsi streams and RTMP streams is that only you can put your individual Jitsi stream onto the stage. No other players see your thumbnail in their Meeting tool overlay. Once your individual Jitsi stream is on the stage with the lightbulb activated, another play can operate it and remove it. RTMP streams show up as thumbnails in the Stream tool overlay for all players, and this can be useful if you are not at your computer when your stream needs to appear on the stage