Meeting Tool

The Meeting tool allows you to embed a Jitsi meeting directly in the live stage. This is done using Jitsi Videobridge, and allows audio-visual conferencing with no or extremely miniscule latency. Thank you Jitsi!

Currently the Meeting tool is more useful for presentations and training sessions than performances, due to the presence of the Jitsi tools and everyone on the stage being part of the Jitsi meeting.

Create a Meeting

Click on the Meeting icon in the left-hand menu, and a tool overlay appears at the top of the screen showing a plus sign and “New Room.” Click on this and a pop-up window opens asking you to name the room.

Give the room a name. This can be anything, but it’s best not to use something like “test” as this could result in strangers entering the room through a regular Jitsi link, without also being in UpStage. “Create Room” and you will see it in the overlay.

Drag the room’s icon onto the stage. You will be asked to allow or share your microphone and webcam.

As with other UpStage media, the Meeting is not visible to others until you turn on the lightbulb icon at the top right of the object. Before you do this, you can move the Meeting, resize or rotate it and adjust the transparency.

meeting tool

Jitsi Tools

When you roll your cursor over any part of the meeting window, the Jitsi tools will appear along the bottom as well as information in the centre top. These tools are visible only to the individual who has moved their cursor over the window, not to everyone on the stage – but anyone can do this, whether they are a logged in player or audience.

Meeting - Jitsi tools

The Jitsi tools allow each individual (players and audience) to mute or unmute their microphone, show or mute their webcam, alter the view (grid, speaker), share their screen, write in the Jitsi chat, raise their hand and other Jitsi functionality.

There is also the red hang-up button, to leave the meeting. If someone does this, they will not have left UpStage, but they will get a message from Jitsi – it might be information about how to embed a meeting, or it might be an ad or something else from Jitsi’s website. If someone has left the meeting, they will need to reload the stage in order to re-enter the meeting.

For these reasons, Meetings should be used with care, and participants need to know how to use (or not use!) the Jitsi tools. If you are planning to use a Meeting in a performance, you may want to think about ways to hide these tools, for example putting a prop in front of the meeting so that the tools are covered. (If you need to access the Jitsi tools when the window is behind a prop, you can do this with the Depth tool).

If you only need to use a Meeting for audio, you can hide it behind the chat window, or make it small and/or transparent. This will mean that no-one can find the Jitsi tools.

Meeting with frame